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Officer Positions

President (also Chair)

• Scheduling and facilitating Leadership meetings.
• Acting as the Chapter’s main communicator for SEAS and CSE.
• Being the official representative of UB ACM both inside and outside the UB community.
• Ensuring Chapter initiatives, programs, and functions are carried out in a timely and orderly fashion.
• Upholding the responsibilities of other officers.
• Managing Chapter resources as the main administrator and providing access to other officers and appropriate Chapter members to, including but not limited to:
  • Chapter cloud storage, public calendar, GitHub organization, communication mediums (Slack), etc.
  • SA administration panels (SAFE, UBLinked, etc.)
  • Clubroom and storage room keys/card access
  • Passwords to Chapter email (ubacm.org@gmail.com), ACM Chapter Administrative Interface (http://campus.acm.org/public/chapters/), social media accounts, etc.

Vice President

• Acting as the Chapter’s main communicator for SA.
• Ensuring the Chapter maintains a good standing with SA, with tasks including but not limited to:
  • Ensuring the Chapter fulfills the 2/2/2/2 SA requirements
  • Ensuring the Chapter’s attendance in all mandatory SA meetings
• Represent and protect the Chapter’s interests in SA.
• The Vice President shall have access to the SA club administration panel (UBLinked).
• Overseeing the activities and progress of the weekly events.
• Taking care of any club/chapter spaces.

Vice Chair

• Acting as the Chapter’s main communicator for ACM.
• Ensuring the Chapter maintains a good standing with ACM, with tasks including but not limited to:
  • Updating and maintaining the ACM Chapter Administrative Interface with accurate information
  • Ensuring the President, Vice Chair, Treasurer, and Secretary officers are registered as Chapter Officers on the ACM Chapter Administrative Interface
  • Add new Chapter members on to the Chapter Member list on ACM Chapter Administrative Interface at the end of every academic semester
  • Submitting the Annual Report to ACM
  • Represent and protect the Chapter’s interests in ACM
• Submit the Chapter’s activities and achievements for consideration for the ACM Student Chapter Awards.
• Overseeing the activities and progress of the recurring events and event series (Hack Nights, etc.).
• The Vice Chair shall have access to the ACM Chapter Administrative Interface

Treasurer

• Accurately document and maintaining the financial records for the Chapter, including funds made available for use through SA and purchases through SEAS.
• Securing funds via sponsorships and donations, including working with SA and the UB Philanthropy and Alumni Engagement Office of Corporate and Foundation Relations.
• Creating budgets for proposed Chapter events, programs, promotional materials, and activities.
• Understanding the rules, regulations, and guidelines imposed by UB, SA, and SEAS relating to finances.
• Understanding the processes in order to use SA funds and make purchases with SEAS.
• Working with other officers to make purchases.
• The Treasurer shall have access to the SA SAFE portal.

Secretary

• Writing down meeting minutes at Chapter Leadership and Executive Officer meetings.
• Organizing event dates and weekly meetings.
• Actively maintaining the Chapter website and public calendar with up-to-date information.
• Documenting Chapter processes and knowledge, and work with and ask for help from other officers to make sure such documentation is up-to-date.
• Managing communication with UB students, professors, and other campus groups.
• Making weekly announcements for upcoming events through the Chapter’s communication mediums like email listserv, communication mediums (Slack), etc.

Public Relations Chair

• Designing and distributing flyers and other promotional materials, including but not limited to:
  • Sending promotional materials to any external organizations for promotion of events, programs, and activities
  • Putting up posters and flyers
• Moderating the online UB ACM community and upholding it to the standard of the Code of Conduct.
• Maintaining a good relationship with the UB and Greater Buffalo community.
• Organizing in-class and in-person Chapter announcements.
• Communicating with new external organizations, potential guest speakers, and interested sponsors.
• The Public Relations Chair shall have access to all social media channels.

Events Coordination Chair

• Handling location logistics, such as booking rooms through channels such as SA and CSE.
• Making sure events run smoothly on the day-of with tasks including but not limited to:
• Making sure the event’s planned activities are executed as intended
• Making sure Chapter members are marked for attendance
• Making sure conflicts are resolved peacefully and remove problematic event attendees
• Ensure events are following safety guidelines and building codes
• Communicating with external organizations, guest speakers, and sponsors who have standing relationships with the Chapter.
• Acting as the Chapter’s UB Club Safety Officer.

Software Engineering Chair

• Managing the Chapter’s technology infrastructure.
• Onboarding and training interested Chapter members on maintaining and developing new projects/features on the Chapter’s technology infrastructure.
• Coordinating with other project-based organizations to provide Chapter members with a variety of projects (e.g. Inve[n|s]t, Blackstone LaunchPad).